The University of Texas Rio Grande Valley

Grade System

Module grades (MS1 and MS2 years) are based on a Pass/Fail system. Each module consists of two assessment components: (1) knowledge assessments that includes examinations, quizzes, and presentations; and (2) performance-based assessments (e.g. clinical skills, OSCEs, professionalism, etc.). Students must pass both components to receive a passing grade. Final grades for modules will be available to students within two weeks from the end date of the module.

Clerkship grades are based on an Honors/High Pass/Pass/Fail system. Clerkships utilize a standardized, grading rubric to assess students’ knowledge (NBME Exams, quizzes, presentations, projects, etc.) and performance (clinical skills and professionalism). Final grades for clerkships will be available to students within six weeks from the end date of the rotation.

Selective and Elective grades are based on an Honors/High Pass/Pass/Fail system. Final grades for Selectives and Electives will be available to students within six weeks from the end date of the rotation.

Students who remediate and pass a module, clerkship or course will receive a grade no higher than a “Pass” and their grade will appear on their academic records and transcripts as “Pass.” Grading policies for modules, clinical clerkship rotations, Selectives and electives will be published in the respective syllabi and reviewed with students on the first day of class or during each clerkship orientation.

Academic Standards: The academic standards for successful completion of clerkships, Selectives and electives are determined by the Senior Associate Dean of Education and Academic Affairs and adhere to the grading rubrics approved by the CCAC. Students are provided with syllabi which contain the module/ clerkship/selective/elective learning objectives and the grading rubric. Module, clerkship, selective and elective directors review and discuss the grading policy with students on the first day of class as part of the orientation process.

Linkage of Assessments to Learning Objectives and SOM Competencies: All SOM modules, clerkships, selectives and electives have established educational program objectives which are linked to the UTRGV SOM’s competencies and the subject matter for the USMLE. Each outcome measure to assess medical students’ performance, knowledge, and understanding is guided by the expectations of the SOM competencies, educational program objectives (EPOs) and the module, clerkship, selective and elective learning objectives (LOs).

Confidentiality of Grades: Module, clerkship, selective, and elective directors are accountable for ensuring the confidentiality of all student educational records in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended. Congruent with this responsibility, module, clerkship, selective, and elective directors will not post or display, either electronically or in hard copy, lists of students’ grades in personally identifiable forms, including the student names, any four consecutive digits of student Social Security numbers, or student identification numbers. Grades cannot be shared with students by email since confidentiality of email cannot be assured. Student grades are posted in the Blackboard Gradebook for student access. (See Confidentiality of Academic Records policy). All grades are processed through the Office of the Senior Associate Dean for Education and Academic Affairs and are due to the students and the UTRGV Registrar within two weeks of module and six weeks of clerkship completion.

Incomplete Grades

Module, clerkship, selective and elective directors determine student eligibility for receipt of an “Incomplete” grade. Incomplete grades are submitted along with the class grades to the UTRGV Registrar within two weeks of the end of the module, clerkship, selective or elective. Students eligible to receive an Incomplete grade will have an “I” entered on their academic records until the module, clerkship, selective or elective requirements for completion have been met. At that time, the UTRGV Registrar will be notified and the student’s incomplete grade will be removed from the transcript and a letter grade reflecting student performance will be entered on the student’s transcript. To change the Incomplete to a letter grade, students must satisfactorily complete all agreed upon required course requirements within the time designated by the course director. All course work must be completed by the end of the current academic year in which the Incomplete was given. Students who are unable to complete the required course work within the designated timeframe should consider speaking with the Associate Dean of the Office of Student Affairs to discuss alternatives.

Withdrawal Grades: Students wishing to withdraw from a module, clerkship, selective or elective must contact the Associate Dean for the Office of Student Affairs and complete the required paperwork. Withdrawals are listed as “W” on the student transcript.

Grade Appeals: Students may appeal a grade through the academic grievance process. (See the Academic Grievance Process Policy).

Remediation: Students who fail to pass a module, clerkship, elective or selective may be required to remediate a course. (See Pre-Clerkship and Clerkship Remediation Policies).

Ref. Pol. # EAA051