Tuition Refund Policy
Tuition Refund Policy
Students who register for courses, decide not to attend, and do not withdraw through ASSIST or U Central before the beginning of the semester will be responsible for tuition and fees as designated by the withdrawal policy regardless of amount paid or not paid for courses.
Students may drop a course without that course drop counting toward their six-drop limit (Texas Education Code, §51.907) if the course is dropped prior to Census Date of a term. Census Date for each term is assigned on the academic calendar and accelerated programs calendar published to all students.
Courses dropped after Census Date will count toward the six-drop limit allowed and will be noted on a student’s transcript with a grade of “DR.” Students must drop or withdraw by the drop deadline assigned for each term. The deadline is posted on the academic calendar for a given term.
Refund of Registration Fees
To officially withdraw from the university or drop a course, a student must go to U Central or complete a withdrawal form and email to registrar@utrgv.edu. A student withdrawing officially and completely during a Fall or Spring semester will receive a refund of tuition and fees (excluding nonrefundable fees) according to the following scale (Texas Education Code Section §54.006):
|
Time Period
|
Credit
|
|
By 5 p.m. on the last business day before the first day of class
|
100%
|
|
During the first five class days
|
80%
|
|
During the second five class days
|
70%
|
|
During the third five class days
|
50%
|
|
During the fourth five class days
|
25%
|
|
After the fourth five class days
|
None
|
Refund of tuition and fees (excluding nonrefundable fees) during a summer term (5 weeks or less) to students withdrawing officially and completely will be made according to the following scale:
|
Time Period
|
Credit
|
|
By 5 p.m. on the last business day before the first day of class
|
100%
|
|
During the first class day
|
80%
|
|
During the second class day
|
50%
|
|
During the third class day and thereafter
|
None
|
Refund of tuition and fees (excluding non-refundable fees) during a 7-week module (AOP – Accelerated Online Programs) to students withdrawing officially and completely will be made according to the following scale:
|
Time Period
|
Credit
|
|
Last business day prior to the first day of class
|
100%
|
|
During the first, second, or third class day
|
80%
|
|
During the fourth, fifth, or sixth class day
|
50%
|
|
During the seventh class day and thereafter
|
None
|
The term “class days” refers to days the university schedules classes, not the individual student’s schedule. Students officially dropping courses but remaining enrolled at the university will receive a full refund of tuition and mandatory fees actually paid for the dropped courses through the 12th class day (official Census Day) during a Fall or Spring semester or the fourth class day (official Census Day) during a Summer term or the fifth class day (official Census Day) during an Accelerated Online Program (AOP) module, minus the other nonrefundable fees assessed for each course dropped beginning with the first day of classes. Students will not receive refunds for courses dropped after these dates.
Disbursement checks will be mailed within 45 days to the student’s billing address on file at the Office of the Registrar (within 30 days if the student did not receive some form of financial assistance through the university). Disbursements for a student under the installment plan will be first applied to the student’s unpaid balance. Students who do not officially withdraw through the Office of the Registrar will be responsible for tuition, fees and any circumstances arising from failure to withdraw.
*Texas Education Code, Section §54.504 – Incidental Fees and Texas Education Code, Section §55.16 - Board Responsibility authorizes the governing board to fix and collect fees and charges. The averages are not given for college and course related fees (laboratory, incidental, supplemental/individual fees) since charges vary according to academic program and course; actual fees are published in the institutional catalog and/or other publications.
**The Texas Legislature, except for basic tuition, does not set the specific amount for any particular student fee. The student fees assessed are authorized by state statute; however, the university administration and UT System Board of Regents determine specific fee amounts and make the decision to increase fees.
***House Bill 3015 authorizes the governing boards of institutions of higher education to charge any student Designated Tuition in any amount necessary for the effective operation of the institution effective September 1, 2003. These amounts are approximate as additional charges for course or program related fees may be incurred.
Withdrawal for Military Service
A student who withdraws as a result of being called to active military service may choose: 1. To receive a refund of tuition and fees for the semester; 2. If eligible, to be assigned an incomplete (I) in each course; or at the instructor’s discretion receive a final grade in courses where he or she has completed a substantial amount of coursework and has demonstrated sufficient mastery of the course material.
Withdrawing / Dropping Courses
Before a Term Has Started
If you have registered for courses then decide not to attend, it is your responsibility to withdraw from the term prior to the first class day of a semester using ASSIST. Non-attendance does not constitute withdrawal. Students must not assume they will “automatically” be dropped from their courses if they do not attend or do not pay. If a student has holds which block access to ASSIST, they can email a request to the Office of the Registrar (Registrar@utrgv.edu) for a pre-term withdrawal. The request must include name, UTRGV ID number, and the term for which a student would like to be withdrawn.
A student withdrawing from the University may have implications. The student may be required to repay financial aid amounts, including scholarships, grants, or loans. UTRGV strongly encourages students to investigate these impacts prior to withdrawing.
After a Term Has Started
If the term has begun, a student may drop a single class using the course drop request online in ASSIST. If a student has already dropped six courses, the drop will not be allowed. Students who wish to drop all of their courses within a given term are withdrawing for UTRGV must complete a Student Withdrawal Form. Please contact U Central to completely withdraw from the University.
U Central Contact Information
Student Services Center
Brownsville - The Tower, Main 1.100
Edinburg - 1st Floor Student Services Building
Email: ucentral@utrgv.edu
Phone: (956) 882-4026